CONSTITUTION
SNNAP CONSTITUTION ADOPTED ON: 15 November 2019
1) Name a) The name of the special interest group affiliated to NSUKI shall be the SPECIALIST
NEUROMODULATION NURSES & ASSOCIATED PROFESSIONALS hereinafter referred to as SNNAP
2) Mission Statement
a) To improve the quality of life for individuals and their families living with long-term conditions including pain, spasticity, incontinence, gastrointestinal disorders and epilepsy undergoing neuromodulation.
3) Aims a) The aims of SNNAP shall be to:
i) exist as an impartial special interest group that represents neuromodulation practitioners.
ii) define and promote the role and value of each multidisciplinary team member in the speciality.
iii) develop best clinical practice guidelines with the objective of disseminating safe, high quality, evidence-based standards of care.
iv) promote and protect the welfare of our Members and their patients.
v) provide a forum for open communication and support.
vi) provide Members with the opportunity to develop specialist skills and knowledge in the speciality.
vii) to generate and collaborate in audit and research projects.
a) In order to achieve its aims the SNNAP Committee may:
i) access funds through its affiliation with NSUKI in return for ensuring its
Committee Members maintain their annual subscription to NSUKI
(hereinafter referred to as ‘SNNAP-NSUKI’ Members).
ii) organise courses, meetings and events.
iii) arrange clinical mentorship.
iv) associate and collaborate with other groups (e.g. DBSNA, NSUKI, SPIN, BPS,
INS).
b) SNNAP will have stated aims that are initiated by the Committee and agreed by the
Members.
5) Membership
a) SNNAP comprises of novice to expert multidisciplinary practitioners working in the field of neuromodulation.
b) Membership of SNNAP shall be free of subscription and open to all practitioners who work, or who have worked, in the speciality (excluding industry.)
c) Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion or belief.
d) It is expected that the membership help SNNAP achieve its aims and are willing to abide by the rules of the group.
e) SNNAP Members shall have one vote.
f) A membership may be terminated for good reason by the Committee but the
Member has a right to be heard by the Committee before a final decision is made.
6) Committee
a) SNAPP shall be administered by a Committee of elected Officers.
b) Members of the Committee will have agreed roles and responsibilities and will
comprise of nurses and allied health professionals who have first hand experience in
delivering neuromodulation or who work with patients undergoing
neuromodulation. c) The officers of the Committee shall be the:
i) Chairperson
ii) Deputy-Chairperson
iii) Secretary
iv) Deputy-Secretary
v) Media Lead
vi) Treasurer
vii) Deputy-Treasurer
viii) Education Lead
ix) Clinical Lead
x) Professional Development & Clinical Governance Lead
xi) Research and Audit Lead
d) The officers of the Subcommittee shall be:
i) Nursing Lead
ii) Physiotherapy Lead
iii) Psychology Lead
iv) Occupational Therapy Lead
e) The Committee and Subcommittee shall meet for 2 hours at least 4 times a year and will provide facilities for general members to join them after the Committee meeting.
f) The Chairperson/Deputy-Chairperson shall chair all meetings of SNNAP.
g) The quorum for Committee meetings shall be the Chairperson, Secretary, Education
Lead, Clinical Lead (or their deputies).
h) Voting at Committee Meetings shall be by a show of hands. If there is a tied vote
then the Chairperson shall have a second vote.
i) The Committee may by a two-thirds majority vote, and for good and proper
reasons, remove any Committee Member provided that person has the right to be
heard before a final decision is made.
j) The Committee may not appoint a Member of SNNAP as a Committee Member
without that vacancy and its duties being advertised for 14 days on the NHS Network and without the nominee receiving the majority vote.
7) Duties of the Officers
a) The duties of the Chairperson are to:
i) chair SNNAP Committee Meetings, AGMs and SGMs.
ii) act as point of contact and spokesperson for SNNAP.
iii) accept invites and represents SNNAP at functions/meetings.
iv) ensure compliance with the SNNAP constitution.
v) manage ongoing projects through timely liaison with Leads.
vi) maintain a live Action Log on the SNNAP Network.
vii) manage the SNNAP Network as chief administrator and invite interested practitioners to join.
b) The duties of the Deputy-Chairperson are to:
i) deputise for the chair in their absence at meetings.
ii) organise SNNAP meeting venues and necessary facilities.
c) The duties of the Secretary are to:
i) liaise with the Chairperson and circulate meeting agendas and venue details on the NHS Networks and bring hard copies of minutes and agenda to meetings.
ii) scribe and publish minutes of meetings on the SNNAP Network within 14 days of the meeting.
iii) manage any formal correspondence between SNNAP and colleagues.
iv) assist applicants in gaining SNNAP-NSUKI membership.
v) maintain and manage the SNNAP Network membership and SNNAP-NSUKI membership register.
d) The duties of the Deputy-Secretary are to:
i) deputise for the Secretary in their absence.
ii) maintain and monitor Committee members’ terms and administer the
election/re-election process as appropriate.
iii) administer the voting process for any changes to the constitution 14 days
before and up to the AGM.
iv) create and maintain a register of
(1) neuromodulation centres
(2) points of contacts
(3) the centre’s team composition
(4) team member’s type and degree of involvement
(5) devices used and applications
e) The duties of the Treasurer are to:
i) develop a policy and manage the remuneration SNNAP members.
ii) keep proper accounts that show all monies collected and paid out by NSUKI/SNNAP.
f) The duties of the Deputy-Treasurer are to:
i) deputise for the Treasurer in their absence
ii) act as co-signatory
g) The duties of the Education Lead are to:
i) manage the Education Subcommittee
ii) coordinate and facilitate the neuromodulation MSc module with the
support of the Education Subcommittee, C linical Lead, Professional
Development & Clinical Governance Lead and Media Lead.
iii) liaise with the Clinical Lead and Professional Development & Clinical
Governance Lead on best practice guidelines for the MSc course.
iv) reach out to SNNAP members requesting their mentorship and educational
material.
v) reach out to interested candidates and initiate new platforms for education
and development e.g. on-line and formal study opportunities.
vi) be the SNNAP consultant for the production of the BPS Patient Information
Leaflets.
vii) coordinate the SNNAP ASM.
viii) liaise with industry to keep Members abreast with developments in hardware, interfaces and applications.
ix) approve and post relevant courses on the NHS Network.
h) The duties of the Clinical Lead are to:
i) manage the Clinical Subcommittee Leads and project manage the development of best practice guidelines.
ii) collaborate with the Educational Lead in developing the MSc module syllabus.
iii) liaise with BPS and be the point of contact for the development of the BPS guidelines.
iv) respond to relevant medical technology consultation documents on behalf of SNNAP.
i) The duties of the Professional Development & Clinical Governance Lead are to:
i) Support the Clinical Lead in the development of MDT competencies in each
subspecialty.
ii) support Members in clinical settings by disseminating best clinical practice
and interpreting guidelines.
iii) identify Members’ training needs and promote opportunities.
iv) Post clinically relevant industry bulletins and manage NHS network posts
that require an industry response.
v) promote and provide competency frameworks (personal competencies,
equipment competencies, supervision mechanisms, professional practice
portfolio).
j) The duties of the Media Lead are to:
i) liaise with the Chairperson and Education Lead regarding communications
on the SNNAP internet platforms and sites.
ii) create and manage SNNAP social media accounts and websites and advise on their use.
iii) advise the Chairperson of any posts on the social media sites that require his/her attention in a timely fashion.
k) The duties of the Research and Audit Lead are to:
i) support the Clinical Subcommittees in providing evidence to support best
practice guideline content.
ii) promote and facilitate Members, and their centre’s engagement with the
National Neuromodulation Registry (NNR).
iii) liaise with Members to identify research and audit projects and
opportunities and coordinate multi-centre audits.
iv) promote evidence based practice within SNNAP by posting critically
appraised articles and published guidelines (or providing references to these).
8) Terms of Committee membership
a) The minimum term of Committee membership is 1 year. In the event that the Officer is no longer able to actively undertake their duties then it is expected that they deputise whilst being the point of contact until their term is up.
b) The maximum term of Committee membership is 3 years but the officer is entitled to stand again for re-election.
9) Finance
a) any money obtained by SNNAP shall be used only for SNNAP.
b) any bank accounts opened for SNNAP shall be in the name of SNNAP.
c) any cheques issued shall be signed by the Treasurer and co-signed by the
Deputy-Treasurer (or other Committee Member).
10) Committee Meetings
a) Annual General Meeting
i) SNNAP shall hold an Annual General Meeting (AGM) around the NSUKI
ASM.
ii) All Members shall be given at least 14 days’ notice of the AGM and all
Members shall be entitled to attend and vote.
iii) The quorum for an AGM shall be the Chairperson, Secretary, Education
Lead, Clinical Lead (or their deputies).
iv) The business of the AGM shall include
(1) presenting the Chairperson’s r eport on SNNAP’s achievements from the past year and ambitions for the next.
(2) presenting the Treasurer's r eport on the finances of SNNAP.
(3) considering any other matter submitted to the Chairperson in
advance.
(4) any changes to the constitution.
11) Special General Meetings
a) A Special General Meeting (SGM) may be called by the Committee to discuss an urgent matter.
b) The Secretary shall give all Members 14 days’ notice of any SGM together with notice of the business to be discussed. All Members shall be entitled to attend and vote.
12) Alterations to the Constitution
a) Any changes to this Constitution must be agreed by at least two-thirds of those Members who voted.
13) Dissolution
a) SNNAP may be wound up at any time if agreed by two-thirds of the Members who voted. 14 days’ notice must be given of this intention. In the event of winding up, any assets remaining after all debts have been paid shall be given to NSUKI.
This constitution was adopted at an AGM of SNNAP in November 2019
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